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Project Closeout
Client Need
To ensure that prudent, effective commercial systems and procedures are in place, and are professionally managed and maintained, to provide a comprehensive record of progress against the probability of future contractual matters.
MBP Services
MBP is aware of the sensitive nature of all commercial aspects of a project and maintains a strict policy of confidentiality. It is prudent to have all necessary checks and balances in place to ensure the accurate recording of data and that relative contractual and non-contractual correspondence is expediently conveyed to other parties in accordance with the contract.
MBP will provide qualified contractual and engineering staff to review all commercial systems in place and construct a management report of recommendations. This report will include a risk analysis reflective of those systems and procedures presently being administered.
General
- Review contract documents including sub-contract and supply agreements in order to have a comprehensive understanding of the rights and obligations under the contract
- Review company systems, procedures and any instructive manuals
- Review management administration and communication with the field
- Review computerized reporting and recording systems
Construction Controls
Review of the procedures for administration of the contract:
- Receipt and notification of claims
- Payments and payment receipt
- Reporting and scheduling updates
- Retention and release of retention
- General information required by the contract
- Change notices, including verbal instructions
- Requests for information
- Start-up and Commissioning
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- As-built obligations
- Star rate agreement
- Final measurement
- Completion certificates
- Punch out and maintenance period
- Final account
- Disputes resolution
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Review of site records:
- Bid Documents
- Contract Documents
- Project Organization
- Schedules
- Change Orders
- Field Orders
- Request for Information
- Payment and Certifications
- Drawing Logs
- As-Built Drawings
- Costs Records
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- Claims and Claims Notices
- Extra Work Records and Costs
- Contracting Officer's Decisions
- Job and Conference Minutes
- Test and Inspection records
- Diaries and Daily Reports
- Submittal Logs (samples, shop drawings)
- Punchlists
- Photographs and Videotapes
- Other
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